A document management system (DMS) is a system (based on computer programs in the case of the management of digital documents) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.
DOCUMENT MANAGEMENT SOFTWARE
Paper documents have long been used in storing information. However, paper can be costly and, if used excessively, wasteful. Document management software is not simply a tool but it lets a user manage access, track and edit information stored. Document management software is an electronic cabinet that can be used to organize all paper and digital files.[24] The software helps the businesses to combine paper to digital files and store it into a single hub after it is scanned and digital formats gets imported.[25] Web baseddocument management software are becoming the staple of the industry.
Features include :
Robust Document Management with Version Control:
Document Management also enables you to manage document creation and revising. Through a check-out/check-in function, documents can be versioned and multiple revisions of the same document can be stored and archived
Accessible over the Internet, WAN or LAN:
Being a completely web based solution, KRYSTAL DMS can be accessed over internet, WAN or LAN. The only client software to view your documents is a standard web browser.
Document Retention and Ageing:
KRYSTAL DMS offer you the flexibility to define retention policies that reflect the specific needs of your organization. You can define as many, or as few, retention policies as you need.
Document Sharing:
KRYSTAL DMS offer you the flexibility to share the documents with users outside your organization by using Share Document feature. you share document as an email attachment along with a personalized message
Permission based Access Control:
Manage Permission is a smart and easy way to manage the specified document class permission. Administrator can assign rights to these document class for public, users and groups.
